When you
are organizing a business event or corporate function, you want to ensure that
not only does the event serve its purpose, but also participants and attendees
have a rocking time, so that they are keen to return for the next event. There
are many ways to ensure these results and with a little planning and
management, you should be able to pull off an event that is fun, entertaining
and also memorable.
Planning
The key
to a successful business or corporate event is planning. Without the right
plan, you will not have a roadmap that you can follow.
·
Budget: Have a budget in
place, so that you know what your limits are. This will allow you to divide the
monies appropriately.
·
Audience: You should know the
number of attendees or participants, so that you can choose the right venue and
have adequate food and seating arrangements.
·
Details: Pen down all the
things you will require for the event, such as lighting, refreshments, food and
also games. Do not forget to take into consideration transportation, parking
space and audio/visual equipment.
·
Delegate: You cannot organize an
event on your own. So get your team together and delegate work. Let your team
members take ownership, but be sure to keep following up with them.
Venue
The
number of participants and the kind of event will dictate the kind of venue you
select.
·
Size: Be sure the venue is
spacious so that participants can sit, stand or walk about. It should not be
overcrowded or too big that attendees lose sight of each other.
·
Accessibility: The venue should be
easily accessible or participants should have directions to reach it easily.
Take into consideration participants with special needs and ensure they too can
reach the main hall without fuss or trouble.
·
Acoustics: When holding a
corporate or business event, acoustics are extremely important.
·
Seating: Rather than opting for
traditional U-shaped seating or round table seating, go in for something
different. Try using rectangular tables to seat more people together.
Decorations
A venue
needs to be aptly decorated to look appealing as well as interesting. So lay
special emphasis on the decoration.
·
Chocolate Fountain: Even an adult is
reduced to a kid when presented with chocolate! Have a huge chocolate fountain, so that
participants can indulge their sweet tooth. Have wooden skewers at hand and get
imaginative with the accompaniments. Think of bacon, strawberries, cinnamon
rolls, raspberries, apples, marshmallows, bananas and waffles that guests can
dip into the flowing chocolate fountain
and have a feast!
·
Flowers: Decorate the tables
with intricate centerpieces using colourful and vibrant flowers.
·
Fabric: Use fabric
ubiquitously to decorate the venue. Ribbons, white tablecloths, curtains and
artistically folded napkins can be incorporated as part of the décor and give
the room an elegant and sophisticated appearance.
·
Ice Luge: Why opt for bottles
when you can be imaginative and use an ice luge. All business and corporate
events will serve alcohol and by using an ice
luge, you can add a decorative element to the décor and also get guests
excited up to walk up to the ice luge to get their drinks!
Fun and Games
Whether
the event is formal or casual, think of incorporating games and other forms of
entertainment to keep attendees busy.
·
Tug-of-War: This is a great
teambuilding event that is fun and exciting. Include it, so that everyone can
join in.
·
Music: Make sure there is a
great band or DJ in attendance to keep everyone’s toe tapping throughout the
event. Create a dance floor, so that attendees can shake a leg!
·
Roulette: For a more formal
event, include a roulette that allows people to win something other than money.
Think of simple and fun prizes, such as gift vouchers, pen set, books and
chocolates.
·
Ice Sculpting: Get people into teams of
two and let them create your own
ice sculpture. This can be fun
and also makes a great teambuilding activity. Let participants create their own
ice sculpture and at the end the
best sculpture can win a prize or you can give everyone a small gift for
participating. Make sure they have the right tools and protective gear.
